25 reusable AI prompts for everyday work (copy them and save them)

Draft a reply to the email below. Goal: [goal]. Tone: [friendly/formal/firm]. Max [n] words. Keep my commitments realistic; flag anything I should check before sending.
Email: [paste]

Cut this message by half without losing any request, date or number. Keep my voice.
[paste]

Write a short follow-up to [person/role] about [topic], sent [n] days after my first message. Friendly, no guilt-tripping, one clear ask.

Help me decline [request] from [person/role]. Explain briefly why, offer [alternative], keep the relationship warm. Three versions: very short, short, detailed.

Translate into [language] for [audience]. Keep the meaning, adapt idioms, and keep a [tone] register. List any phrases that don't translate well.
[paste]

Meetings

6. Agenda

Create a [n]-minute meeting agenda for [goal] with [participants]. Include time per item, the decision needed for each, and pre-reading.

7. Notes to summary

Turn these raw meeting notes into: decisions, action items (owner, deadline), open questions. Don't invent owners or dates; mark them "TBD".
[paste notes]

8. Prepare for a difficult conversation

I need to discuss [topic] with [person/role]. Their likely concerns: [list]. Give me an opening sentence, 3 key points, likely objections with answers, and a proposed next step.

Writing and editing

9. Structure first

I'm writing a [type of document] for [audience] about [topic]. Propose an outline with headings and one sentence per section. Ask me 3 questions that would improve it.

10. Critique

Act as a demanding [editor/expert]. List the 5 biggest weaknesses of this draft, most important first, each with a concrete fix.
[paste]

11. Plain language

Rewrite this for someone with no background in [field]. Short sentences, no jargon, keep every fact.
[paste]

12. Headlines

Write 10 headline options for [content] aimed at [audience]. Mix styles (question, number, benefit). Max [n] words each.

Analysis and research

13. Summarize with sources

Summarize the document below in [n] bullets. After each bullet, quote the exact sentence it's based on.
[paste]

14. Compare options

Compare [option A] and [option B] for [context]. Table with criteria [list], then a recommendation and what would change it.

15. Find the gaps

Here is my plan/argument. What assumptions am I making? Which are risky? What evidence would confirm or refute each one?
[paste]

16. Explain a spreadsheet

Here are columns and sample rows from a spreadsheet. Explain what it shows, spot anomalies, and suggest 3 charts or formulas that would help.
[paste]

17. Pros and cons, honestly

Give me the strongest case for and against [decision]. Then tell me which side you find more convincing and why.

Planning and productivity

18. Break down a goal

Break [goal] into steps I can do this week. For each: time needed, definition of done, first action.

19. Prioritize

Here's my task list. Sort it by impact and urgency, flag what I could delegate or drop, and suggest today's top 3.
[paste]

20. Weekly review

Help me run a weekly review. Ask me one question at a time about: wins, misses, open loops, next week's priorities. Then summarize.

Learning and career

21. Learn a topic fast

Teach me [topic] in 20 minutes. Start with the big picture, then 5 key concepts with examples, then a 5-question quiz.

22. Practice an interview

Interview me for a [role] position. Ask one question at a time, wait for my answer, then give feedback and a better example answer.

23. Feedback on my writing

Here's something I wrote. Point out my 3 most frequent writing habits that weaken it, with examples from the text.
[paste]

Technical (for non-developers too)

24. Formula or script

Write a [Excel/Google Sheets formula / small script] that [task]. Explain each part in one line and give a test example.

25. Explain an error

I got this error: [paste]. I was trying to [goal] using [tool]. Explain the likely cause in plain language and the steps to fix it, simplest first.

Make these prompts better: add a context block

Every prompt above improves when you paste a short context block first: who you are, your company, your audience, your style. Write it once and reuse it. See how to move context between AI tools.

Where to save your prompts

• Inside your AI tool: custom instructions, projects or custom assistants. Great for one tool.
• A document or notes app: simple and shareable.
• A text expander: type ;sum and get the full prompt.
• A clipboard manager with pins: paste into any app or AI tool. In Clipster, for example, you can keep a "Prompts" Pin on Windows, Mac and iPhone, synced with end-to-end encryption.

Comparison of these approaches: how to build a personal prompt library. More tools: 12 tools that make you faster with AI. Clipster is on the download page.

Updated October 2026. Suggestions or corrections: contact@clipster-app.com.